Here’s a list of 100 common office vocabulary terms translated from English to Swahili. I’ve grouped them into categories for easier learning:
Equipment & Furniture (20)
| English | Swahili |
|---|---|
| Office | Ofisi |
| Desk | Dawati |
| Chair | Kiti |
| Computer | Kompyuta |
| Laptop | Kompyuta kifukoni |
| Monitor | Skirini |
| Keyboard | Kibodi |
| Mouse (computer) | Kipanya |
| Printer | Mashine ya kuchapisha |
| Scanner | Mashine ya kuchanganua |
| Copier / Copy machine | Mashine ya kunakili |
| Fax machine | Mashine ya kufaksi |
| Telephone | Simu |
| Headset | Kichozi sauti |
| Projector | Msurisho (Projector) |
| Webcam | Kamera ya mtandaoni |
| Shredder | Mashine ya kusaga karatasi |
| Whiteboard | Bodi nyeupe |
| Filing cabinet | Kabati ya faili |
| Bookcase / Shelf | Rafu / Maktaba |
Documents & Supplies (20)
| English | Swahili |
|---|---|
| Document | Hati / Nyaraka |
| File | Faili |
| Folder | Folda |
| Paper | Karatasi |
| Notebook | Daftari |
| Envelope | Barua |
| Label | Lebo |
| Stamp | Stika (muda mwingine ‘hostesi’) |
| Glue stick | Kuzamisha |
| Tape | Tejipuni |
| Stapler | Mashine ya kubandika |
| Staple | Kibandiko |
| Paperclip | Klipu ya karatasi |
| Binder | Kisanduku na vifurushi |
| Calculator | Kihesabu |
| Post‑it note | Kivutio cha kumbukumbu |
| Highlighter | Kalamu ya kung’arisha |
| Correction fluid | Rangi ya kusahihisha |
| Rubber stamp | Stempu |
| Ruler | Kipimo |
Communication & Meetings (15)
| English | Swahili |
|---|---|
| Meeting | Mkutano |
| Conference call | Simu ya mkutano |
| Agenda | Ajenda |
| Minutes (of meeting) | Dakika za mkutano |
| Presentation | Uwasilishaji |
| Projector | Msurisho |
| Webinar | Semina ya mtandaoni |
| Video conference | Mkutano wa video |
| Chat | Gumzo / Chat |
| Barua pepe | |
| Attachment | Kiambatisho |
| Signature | Sahihi |
| Inbox | Sanduku la barua |
| Outbox | Sanduku la kutumwa |
| CC / BCC | Nakala ya CC / BCC |
Roles & People (15)
| English | Swahili |
|---|---|
| Manager | Meneja |
| Assistant | Msaidizi |
| Employee | Mfanyakazi |
| Employer | Mwajiri |
| Boss | Bosi |
| Secretary | Katibu |
| Receptionist | Mpokeaji |
| Intern | Mwanafunzi anayedumisha |
| Colleague | Mwandani kazini |
| Client | Mteja |
| Customer | Mteja |
| Supplier | Mtoaji wa huduma / bidhaa |
| Consultant | Mshauri |
| Contractor | Mkandarasi |
| Freelancer | Mkarimu huru |
Time & Schedules (10)
| English | Swahili |
|---|---|
| Schedule | Ratiba |
| Calendar | Kalenda |
| Deadline | Mwisho wa muda |
| Appointment | Muda wa kukutana |
| Task | Kazi / Jukumu |
| Project | Mradi |
| Milestone | Hatua muhimu |
| Timeline | Mstari wa muda |
| Break | Mapumziko |
| Office hours | Saa za ofisi |
Reporting & Tracking (10)
| English | Swahili |
|---|---|
| Report | Ripoti |
| Summary | Muhtasari |
| Spreadsheet | Fisi / Excel (karatasi) |
| Graph | Grafu |
| Chart | Chati |
| Analysis | Uchambuzi |
| Feedback | Maoni |
| KPI (Key Indicator) | Kipimo Muhimu |
| Audit | Ukaguzi |
| Budget | Bajeti |
Office Environment & Policies (10)
| English | Swahili |
|---|---|
| Break room | Chumba cha mapumziko |
| Kitchenette / Pantry | Jikoni ndogo |
| Reception | Sehemu ya mapokezi |
| Conference room | Chumba cha mikutano |
| Restroom / Toilet | Choo / Bafu |
| Breakout area | Sehemu ya kulala / kupumzika |
| Fire alarm | Alamu ya moto |
| First aid kit | Kikapu cha msaada wa kwanza |
| Security system | Mfumo wa usalama |
| Privacy policy | Sera ya faragha |
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